Saying “I am writing to inform you” is common, but it can feel repetitive or too formal in certain situations. Changing up your wording can make your message sound more natural and better fit the context.
In this article, you’ll find 20 other ways to say this phrase, along with examples of when to use them. These options can help you sound more professional, friendly, or clear, depending on your needs.
Whether you’re emailing a client, updating your team, or sending a casual note, these alternatives will help you communicate in a way that works best for the situation.
Contents
- 1 Is it Professional Way to Say “I Am Writing to Inform You ”
- 2 20 Other Ways to Say “I Am Writing to Inform You”
- 2.1 1. I am writing to inform you
- 2.2 2. For your information
- 2.3 3. Please be advised
- 2.4 4. This email is to notify you
- 2.5 5. We would like to inform you
- 2.6 6. Please be aware
- 2.7 7. You are hereby informed
- 2.8 8. It is my duty to inform you
- 2.9 9. Just to let you know
- 2.10 10. I would like to share
- 2.11 11. Here’s an update
- 2.12 12. I’m reaching out to discuss
- 2.13 13. Allow me to explain
- 2.14 14. I’d like to bring to your attention
- 2.15 15. I’m writing to notify you
- 2.16 16. Let me update you
- 2.17 17. I wish to inform you
- 2.18 18. Please note this information
- 2.19 19. This is to notify you
- 2.20 20. I want to inform you
- 2.21 Conclusion
- 2.22 FAQS
- 2.22.1 How do you say I am writing to inform you?
- 2.22.2 How do you politely inform someone?
- 2.22.3 How do you politely say this is to inform you?
- 2.22.4 How do you inform someone in writing?
- 2.22.5 How do you start an email I am writing?
- 2.22.6 What to say instead of “I am writing” to express my interest?
Is it Professional Way to Say “I Am Writing to Inform You ”
Saying “I am writing to inform you” is professional and clear, making it suitable for formal communication. However, it can feel stiff or repetitive in certain contexts.
Using alternatives like “I would like to share” or “This is to notify you” can make your message sound more approachable while remaining professional. The key is to match your tone to the purpose and audience of your message.
20 Other Ways to Say “I Am Writing to Inform You”
Discover 20 alternative phrases to replace “I am writing to inform you,” tailored for different professional scenarios.
- I am writing to inform you
- For your information
- Please be advised
- This email is to notify you
- We would like to inform you
- Please be aware
- You are hereby informed
- It is my duty to inform you
- Just to let you know
- I would like to share
- Here’s an update
- I’m reaching out to discuss
- Allow me to explain
- I’d like to bring to your attention
- I’m writing to notify you
- Let me update you
- I wish to inform you
- Please note this information
- This is to notify you
- I want to inform you
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1. I am writing to inform you
This phrase is a straightforward way to begin a formal communication. It clearly sets the tone for the message and ensures the recipient understands the purpose of your email or letter. For example, it can be used when notifying a client about a change in terms and conditions.
Scenario: Informing a client about a policy update. “I am writing to inform you that our refund policy has been updated, effective immediately. Please review the attached document for detailed information.”
| Use Case | Tone | Best For |
| Policy updates | Formal | Business or legal communications |
| Official notices | Professional | Clients or stakeholders |
2. For your information
This phrase is ideal for sharing non-urgent details or updates. It is less formal than other alternatives and is suitable for internal communications or casual professional settings.
Scenario: Sharing project updates with a team. “For your information, the deadline for the report submission has been extended to next Friday.”
| Use Case | Tone | Best For |
| Project updates | Neutral | Internal team communication |
| General notices | Informal | Peer-level interactions |
3. Please be advised
A formal phrase often used in official or legal correspondence, “Please be advised” conveys important information that the recipient must acknowledge. It is particularly useful when addressing sensitive or critical matters.
Scenario: Informing employees about a new policy. “Please be advised that starting next month, remote work days will require prior approval from your manager.”
| Use Case | Tone | Best For |
| Policy changes | Formal | Employees or legal matters |
| Critical updates | Authoritative | Corporate announcements |
>> Take a look at these practical notes: Thank You for Sharing
4. This email is to notify you
This opening is clear and direct, making it suitable for formal announcements or updates. It ensures that the purpose of the email is immediately understood.
Scenario: Informing a customer about a service interruption. “This email is to notify you that our website will undergo scheduled maintenance from 10 PM to 2 AM on Saturday.”
| Use Case | Tone | Best For |
| Scheduled updates | Formal | Clients or service users |
| Announcements | Neutral | External communications |
5. We would like to inform you
This phrase conveys politeness and professionalism. It works well for formal communications with clients, partners, or stakeholders.
Scenario: Announcing a product launch to customers. “We would like to inform you about the launch of our new product line, which will be available from next month.”
| Use Case | Tone | Best For |
| Product announcements | Professional | Clients or stakeholders |
| Event notifications | Polite | Business partners |
6. Please be aware
This phrase is a polite way to draw attention to a specific point. It is commonly used in reminders or instructions.
Scenario: Notifying tenants about building maintenance. “Please be aware that elevator maintenance is scheduled for tomorrow between 8 AM and 12 PM.”
| Use Case | Tone | Best For |
| Reminders | Polite | General audiences |
| Instructions | Neutral | Employees or residents |
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7. You are hereby informed
A formal phrase, “You are hereby informed” is often used in legal or official documents to convey authority.
Scenario: Issuing a notice to employees. “You are hereby informed that the office will remain closed on December 25th and 26th for the holidays.”
| Use Case | Tone | Best For |
| Legal notices | Formal | Employees or legal matters |
| Official statements | Authoritative | Corporate communications |
8. It is my duty to inform you
This phrase is used in situations where the sender feels obligated to share significant or sensitive information.
Scenario: Informing a colleague about a serious matter. “It is my duty to inform you that a decision has been made to restructure our department.”
| Use Case | Tone | Best For |
| Sensitive updates | Serious | Colleagues or stakeholders |
| Obligatory updates | Formal | Team leaders or managers |
9. Just to let you know
A casual phrase that works well for informal updates or friendly reminders.
Scenario: Informing a colleague about a meeting time. “Just to let you know, the team meeting has been rescheduled to 3 PM tomorrow.”
| Use Case | Tone | Best For |
| Friendly reminders | Informal | Colleagues or peers |
| Casual updates | Neutral | Internal team communication |
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This phrase is suitable for introducing positive news or updates in a polite and professional tone.
Scenario: Sharing a company achievement. “I would like to share that our team has exceeded the quarterly sales target by 15%.”
| Use Case | Tone | Best For |
| Positive updates | Polite | Teams or clients |
| Celebratory news | Professional | Internal communication |
11. Here’s an update
This phrase works well for casual and formal updates, allowing you to communicate progress or changes in a concise manner.
Scenario: Updating a client on project progress. “Here’s an update on your project: the initial phase has been completed, and we are moving into the next stage.”
| Use Case | Tone | Best For |
| Progress updates | Neutral | Clients or teams |
| Informal updates | Friendly | Internal communication |
12. I’m reaching out to discuss
This phrase signals that you want to open a dialogue or address a particular topic. It’s ideal for collaborative discussions.
Scenario: Discussing a potential partnership. “I’m reaching out to discuss a potential collaboration between our teams that could benefit both organizations.”
| Use Case | Tone | Best For |
| Collaborative topics | Professional | Partners or colleagues |
| Initiating dialogue | Polite | Business discussions |
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13. Allow me to explain
This phrase sets the stage for providing clarity or elaborating on a topic, often used in response to questions or concerns.
Scenario: Explaining a policy decision. “Allow me to explain why this change was necessary: it aligns with new industry regulations and ensures compliance.”
| Use Case | Tone | Best For |
| Clarifications | Formal | Teams or stakeholders |
| Policy explanations | Professional | Internal or external queries |
14. I’d like to bring to your attention
This phrase is ideal for highlighting important information or concerns that require acknowledgment.
Scenario: Notifying a manager about a potential issue. “I’d like to bring to your attention a delay in the supply chain that may affect our delivery schedule.”
| Use Case | Tone | Best For |
| Highlighting issues | Professional | Managers or stakeholders |
| Drawing focus | Neutral | Teams or departments |
15. I’m writing to notify you
A formal yet straightforward phrase suitable for sharing official updates or announcements.
Scenario: Informing employees about a policy change. “I’m writing to notify you of a new remote work policy, effective from next month.”
| Use Case | Tone | Best For |
| Official updates | Formal | Employees or stakeholders |
| Policy notifications | Professional | Corporate communications |
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16. Let me update you
This phrase is friendly and conversational, making it suitable for informal or semi-formal updates.
Scenario: Updating a colleague on a shared task. “Let me update you on the progress of the report: the initial draft is complete, and we’re reviewing it now.”
| Use Case | Tone | Best For |
| Task progress | Friendly | Colleagues or peers |
| Informal updates | Neutral | Team communication |
17. I wish to inform you
A polite and formal phrase often used in official or ceremonial contexts to convey significant information.
Scenario: Announcing a leadership change to employees. “I wish to inform you that Mr. John Smith will be joining our team as the new Chief Operating Officer.”
| Use Case | Tone | Best For |
| Official announcements | Formal | Employees or stakeholders |
| Leadership updates | Professional | Corporate communications |
18. Please note this information
This phrase works well for highlighting key details or instructions that need careful attention.
Scenario: Providing instructions for an event. “Please note this information: all attendees must register online by January 15th to secure their spot.”
| Use Case | Tone | Best For |
| Event instructions | Polite | Attendees or participants |
| Key details | Neutral | Teams or clients |
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19. This is to notify you
A formal and direct phrase that serves as an introduction to official notices or announcements.
Scenario: Informing clients of a price adjustment. “This is to notify you that our service rates will be adjusted starting February 1st.”
| Use Case | Tone | Best For |
| Price changes | Formal | Clients or customers |
| Official notices | Professional | Business communications |
20. I want to inform you
This phrase is clear and direct, suitable for both formal and semi-formal contexts. It works well for conveying personal or professional updates.
Scenario: Sharing a team update with a manager. “I want to inform you that our project is ahead of schedule and under budget, as of this week.”
| Use Case | Tone | Best For |
| Professional updates | Neutral | Managers or stakeholders |
| Positive updates | Friendly | Teams or colleagues |
>> Learn more with these expert notes: Hope This Helps
Conclusion
Choosing the right phrase to communicate information can set the tone and ensure clarity in your message. From formal expressions like “I am writing to inform you” and “Please be advised” to more casual options like “Just to let you know,” each phrase serves a distinct purpose depending on the context and audience. Understanding the nuances of these expressions can help convey the intended message with the appropriate level of formality, professionalism, or politeness.
By selecting the right phrase for your communication, whether it’s for internal team updates, client notifications, or formal business announcements, you can ensure that your message is delivered effectively. Being mindful of tone and context is key to maintaining professionalism and building strong relationships with your audience, whether you’re addressing colleagues, clients, or stakeholders.
FAQS
How do you say I am writing to inform you?
“I would like to inform you…”
“I am reaching out to inform you…”
How do you politely inform someone?
“I would like to bring to your attention…”
“Kindly be informed that…”
How do you politely say this is to inform you?
“This is to notify you…”
“Please be advised that…”
How do you inform someone in writing?
“I am writing to notify you…”
“I would like to inform you…”
How do you start an email I am writing?
“I hope this message finds you well.”
“I am writing to you regarding…”
What to say instead of “I am writing” to express my interest?
“I am reaching out to express my interest…”
“I would like to express my enthusiasm for…”
