Email communication is a cornerstone of modern life, and knowing how to phrase your requests effectively can make a big difference. If you’re asking someone to forward an email, repeating “Please forward this email” can feel repetitive or lack nuance. Thankfully, there are many alternatives to keep your messages fresh and suited to the situation.
With the right wording, you can ensure your email gets passed along smoothly while maintaining a positive impression. This article introduces 15 different ways to ask someone to forward an email, along with scenarios for when to use them. Whether you need to sound professional, casual, or concise, these phrases can help you adapt your tone and approach.
Contents
- 1 Is It Professional to Say “Please Forward This Email”?
- 2 15 Other Ways to Say “Please Forward This Email”.
- 2.1 1. Kindly Pass This On
- 2.2 2. Please Share This Email
- 2.3 3. Forward This to Others
- 2.4 4. Could You Pass This Along?
- 2.5 5. Help Spread the Word
- 2.6 6. Forward This to Your Team
- 2.7 7. Please Disseminate This Message
- 2.8 8. I’d Appreciate It If You Could Share This Email
- 2.9 9. Could You Forward This to [Specific Person/Group]?
- 2.10 10. Please Pass This On for Review
- 2.11 11. Feel Free to Share This Email with Others
- 2.12 12. Would You Mind Sending This Email On?
- 2.13 13. It Would Be Helpful if You Could Pass This Along
- 2.14 14. Please Share This Message Widely
- 2.15 15. Could I Ask You to Forward This to Relevant Contacts?
- 2.16 Conclusion
- 2.17 FAQS
Is It Professional to Say “Please Forward This Email”?
Yes, it is professional to say “Please forward this email,” especially when used in a clear and courteous context. The phrase is direct and functional, making it a suitable choice in formal and informal email communications. However, its effectiveness often depends on the tone of the overall message and the relationship between the sender and the recipient.
To enhance professionalism, consider tailoring the phrasing to fit the context. Adding a polite phrase or specifying why the email needs to be forwarded can make the request feel more considerate. For example, “Could you kindly forward this email to your team?” conveys both clarity and respect. Below is a table comparing various contexts and how appropriate the phrase might be.
| Scenario | Appropriateness | Suggested Alternative |
| Formal business communication | Appropriate but could be improved | “Kindly forward this email for review.” |
| Casual email among colleagues | Suitable | “Please pass this along to the team.” |
| Client or external partner communication | Appropriate but better personalized | “Could you share this with [specific person/group]?” |
| Requesting an urgent action | Professional | “Please forward this as soon as possible.” |
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15 Other Ways to Say “Please Forward This Email”.
- Kindly Pass This On
- Please Share This Email
- Forward This to Others
- Could You Pass This Along?
- Help Spread the Word
- Forward This to Your Team
- Please Disseminate This Message
- I’d Appreciate It if You Could Share This Email
- Could You Forward This to [Specific Person/Group]?
- Please Pass This On for Review
- Feel Free to Share This Email with Others
- Would You Mind Sending This Email On?
- It Would Be Helpful if You Could Pass This Along
- Please Share This Message Widely
- Could I Ask You to Forward This to Relevant Contacts?
>> Related Guide: 15 Other Ways to Say “Thank You for Sharing” (With Scenarios)
1. Kindly Pass This On
This phrase is polite and professional, making it ideal for both formal and casual email communication. It’s simple and clear, showing respect for the recipient while requesting their help.
Scenario: You’ve completed a project update email and want it shared with a department.
Example: “Kindly pass this on to the marketing team for their reference.”
| Scenario | Use Case | Tone |
| Sharing project updates | Request to pass on to a department | Professional and polite |
Direct and straightforward, this phrase is suitable for most contexts. It’s best used when addressing someone you’re familiar with or when the email content is general.
Scenario: You’re announcing a new company policy that needs to reach all employees.
Example: “Please share this email with the entire staff to ensure everyone is informed.”
| Scenario | Use Case | Tone |
| Announcing policies | Email to be shared broadly | Neutral and direct |
3. Forward This to Others
This phrase works well when the goal is to distribute information broadly. It’s slightly less formal but still conveys professionalism.
Scenario: Sharing details about an upcoming workshop with external stakeholders.
Example: “Forward this to others who might be interested in attending the workshop.”
| Scenario | Use Case | Tone |
| Informing about an event | Encourages broad dissemination | Inclusive and engaging |
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4. Could You Pass This Along?
This casual phrasing works well in informal or semi-formal settings. It’s polite and approachable, making it great for colleagues or internal teams.
Scenario: Sharing an article with team members for inspiration.
Example: “Could you pass this along to the design team for their input?”
| Scenario | Use Case | Tone |
| Sharing a resource | Internal team communication | Friendly and polite |
5. Help Spread the Word
This phrase is ideal for announcements or promotional messages. It’s conversational and encourages action.
Scenario: Announcing a community event and encouraging broader participation.
Example: “Help spread the word about our charity run happening next week.”
| Scenario | Use Case | Tone |
| Event promotion | Encouraging broader outreach | Motivational |
6. Forward This to Your Team
This phrase is best suited for team-specific communications. It’s direct and encourages the recipient to share the information with their group, ensuring the message reaches the right audience.
Scenario: Sharing updated project timelines with a specific team.
Example: “Forward this to your team so they are aware of the revised deadlines.”
| Scenario | Use Case | Tone |
| Sharing project updates | Informing a specific team | Professional and clear |
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7. Please Disseminate This Message
This formal phrase is ideal for official or large-scale communications. It emphasizes the importance of distributing the message widely.
Scenario: Sending critical updates about a policy change to a department.
Example: “Please disseminate this message to all department heads at your earliest convenience.”
| Scenario | Use Case | Tone |
| Sharing policy updates | Broad distribution within an organization | Formal and authoritative |
This polite phrase adds a personal touch, making it suitable for close colleagues or external partners. It conveys gratitude in advance.
Scenario: Asking a colleague to share a training opportunity with their network.
Example: “I’d appreciate it if you could share this email with anyone who might benefit from the workshop.”
| Scenario | Use Case | Tone |
| Promoting a training event | Sharing with external networks | Warm and respectful |
9. Could You Forward This to [Specific Person/Group]?
This targeted phrase is highly effective when you have a specific audience in mind. It ensures clarity in your request.
Scenario: Asking someone to send event details to a particular group.
Example: “Could you forward this to the HR team for their input?”
| Scenario | Use Case | Tone |
| Event coordination | Targeted communication | Clear and direct |
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10. Please Pass This On for Review
This phrase is tailored for situations where feedback or approval is required. It’s professional and concise.
Scenario: Sharing a draft policy for managerial approval.
Example: “Please pass this on for review and share any feedback by Friday.”
| Scenario | Use Case | Tone |
| Seeking feedback | Internal review process | Formal and action-oriented |
This casual phrase gives the recipient the freedom to forward the email at their discretion. It’s useful for non-urgent or informational emails.
Scenario: Sharing a newsletter with a potential wider audience.
Example: “Feel free to share this email with others who might find it helpful.”
| Scenario | Use Case | Tone |
| Sharing general information | Expanding reach | Friendly and casual |
12. Would You Mind Sending This Email On?
This phrase is polite and slightly informal, making it a good choice for colleagues or peers.
Scenario: Requesting help from a colleague to reach a contact list.
Example: “Would you mind sending this email on to the volunteers?”
| Scenario | Use Case | Tone |
| Coordinating with peers | Reaching specific groups | Polite and approachable |
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13. It Would Be Helpful if You Could Pass This Along
This phrase conveys the importance of forwarding the email while remaining polite. It’s suitable for formal or semi-formal contexts.
Scenario: Asking a manager to share performance review templates with their team.
Example: “It would be helpful if you could pass this along to your team for their use.”
| Scenario | Use Case | Tone |
| Sharing templates | Manager to team communication | Courteous and professional |
This phrase is designed for maximum distribution, often used for public announcements or organizational updates.
Scenario: Launching a new product and encouraging employees to spread the word.
Example: “Please share this message widely to help us promote the new product launch.”
| Scenario | Use Case | Tone |
| Promoting a new initiative | Reaching a broad audience | Motivational |
15. Could I Ask You to Forward This to Relevant Contacts?
This phrase is polite and specific, making it effective when you’re seeking targeted outreach.
Scenario: Asking a colleague to forward job openings to potential candidates.
Example: “Could I ask you to forward this to relevant contacts in your network?”
| Scenario | Use Case | Tone |
| Sharing job opportunities | Networking and recruitment | Polite and professional |
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Conclusion
Effectively communicating a request to forward an email is an essential skill in today’s professional and personal interactions. Using the right phrasing can make a significant difference in ensuring your message reaches the intended audience while maintaining a positive and respectful tone.
This article explored 15 diverse ways to request email forwarding, catering to different scenarios and tones. Whether you need a formal approach for business communication or a casual tone for internal sharing, these alternatives offer flexibility and clarity. By selecting the right phrase for each situation, you can enhance the effectiveness of your communication and build stronger connections with your recipients.
FAQS
How do you ask someone to forward an email?
To ask someone to forward an email, use polite and direct language. For example: “Could you kindly forward this email to [specific person/group]?” or “I’d appreciate it if you could pass this along to those who might find it useful.” Adding a reason for the request can also make your message clearer and more considerate.
How to write “please forward this email”?
When writing “please forward this email,” aim for a polite and professional tone. For example: “Please forward this email to your team so they can review the details.” Alternatively, you could write, “I’d be grateful if you could share this with anyone who might benefit from the information.” Tailor your message based on the context and audience.
How do you politely forward an email?
When forwarding an email, include a brief note to explain its relevance to the recipient. For example: “I’m forwarding this for your review as it contains important details about the upcoming project.” Always ensure the original message is intact and add any additional context if necessary.
How do you say going forward in an email?
You can say “going forward” in an email by using phrases like “from this point onward,” “moving forward,” or “in the future.” For instance: “Moving forward, please ensure all project updates are sent by Friday.” These alternatives maintain a professional tone while clearly expressing your intent.
What is the best way to forward email?
The best way to forward an email is to include a concise introduction explaining why you are forwarding it. For example: “I’m forwarding this email because it includes key updates relevant to your work.” Make sure the original email content is preserved and avoid overwhelming the recipient with unnecessary information.
How do you politely say please in an email?
To say “please” politely in an email, use variations like “Kindly,” “Would you mind,” or “I’d appreciate it if.” For example: “Kindly forward this email to the HR team for their input,” or “I’d appreciate it if you could share this document with the relevant stakeholders.” These phrases add a courteous and professional tone to your request.
